SouthEast PortlandTool Library
Like the public library... but for tools

Board Minutes May 2013

A regular meeting of the SEPTL was held 5/09/2013 in St.

Davids Church Grace Room, Portland, Oregon. The meeting convened at 7:10 PM, President Steve Couche presiding

Members in attendance: * is Board Member
Steve Couche (President) *
Sean Barnett (Treasurer) *
Casey Cotton (At Large) *
Hindi Iserhott (Volunteer Coordinator) *
Pete Stuchlik (At Large, collections) *
Aaron Andrade (At Large) *
Jeff Horne (At Large) *
Barbara McLean (Newsletter editor)
Blaine Delancey (Volunteer Coordinator)*

Members not in attendance:
Robert Weber (Secretary) *
E Michael Brandt (IT guru)

Minutes of previous meeting: approved

TREASURER REPORT MAY 2013

SE Uplift:                                           $1475.13
Rivermark Credit Union:              $5643.15
Paypal:                                               $200.00

TOTAL FUNDS:                            $7318.28

7:10

The issue of parts of tools being loaned out separately was brought up. The Board voted to instate or reaffirm a rule that all tool that come as sets must be loaned and returned as a set.

7:15

Discussed the fact that there is now a lockbox that needs to be opened to get access to the meeting room for board meetings.

7:25

Discussed the Willamette Week Gift Guide. There is a $75 application fee. NEPTL received approximately $3000 last year when they were featured. Discussion centered on the question of whether to approach NEPTLK for a joint application or apply on our own. The board voted to apply separately.

7:30

Report on Sharpening event. This year the event coincided with band practice at the church, which led to some crowding problems. Other than that, the event went smoothly. Revenue was up 5% from last year. In future, promotion should start earlier, and be placed in more venues if possible. The new canopy served very well, and can be used for other events, such as neighborhood festivals, street fairs, Sunday Parkways and similar.

7:45

No problems so far with the changeover of volunteer coordinators.

7:50

Michael’s number was given out to a a member who had been banned and wanted reinstatement. No one should be giving out personal numbers like that

7:55

Report on tools overdue and collections. Over 50 tools are overdue for at least three weeks, and some tools for far longer. Discussed options, the best one is to have someone go to where the tools are to collect them. Agreed to discuss further.

MEETING ADJOURNED 8:15 PM